Printing Event Badges

How to create and print badges for your event guests

While Luma doesn't currently have a built-in badge printing feature, you can create and print badges for your event using your guest list CSV export and a badge template.

Creating Badges

Step 1: Export Your Guest List

  1. Go to your event's Manage page
  2. Navigate to the Guests tab
  3. Click "Export CSV" to download your guest list
  4. The CSV will include guest names, emails, QR code URLs (for check-in), and other registration information

Step 2: Generate QR Codes

For events with check-in enabled, the CSV export includes a "qr_code_url" column with unique URLs for each guest. You can create QR codes using any online QR code generator:

  1. Copy the QR code URL from the CSV for each guest
  2. Paste it into any online QR code generator (just search "QR code generator" online)
  3. Download the generated QR code image
  4. These QR codes can be scanned at your event for quick check-in

Step 3: Design Your Badge Template

Use any design software (like Canva, Adobe, or Microsoft Word) to create a badge template that includes:

  • Guest name
  • Event name
  • QR code (if using check-in)
  • Any other relevant information

Step 4: Print Your Badges

Many event organizers have had success using label printers like the Brother QL printer series (such as the Brother QL-820NWB) for efficient badge printing. However, we don't have official printer recommendations at this time.

You can also:

  • Print on standard paper and use badge holders
  • Use pre-perforated badge sheets
  • Work with a local print shop for professional results

Tips for Badge Printing

  • Test print a few badges before printing the entire batch
  • Consider including only essential information to keep badges clean and readable
  • If using QR codes, ensure they're large enough to scan easily (at least 1 inch square)
  • Leave space for lanyards or clips if using badge holders

This manual process gives you full control over your badge design and printing options.

Didn’t find what you are looking for?
Contact Us